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Secure access to Microsoft 365 products and services means that data is protected so that it doesn’t fall into the wrong hands, and access can only be given to people who are authorized to access it. There is also the backup process which means that the data is backed up to Microsoft 365 cloud storage infrastructure, so you can securely restore your data at any time. If anything goes wrong with Office 365, there is the option to rollback the data and switch back to a previous backup. This means that you can get back to a point where the service is working as it should or you can import a backup of your data, so no one loses their work.
Microsoft Access is a comprehensive database management system that provides many data management and reporting options. The tool has inbuilt security and user management that allows users to access data more effectively. For example, users can be restricted to only view the data they are allowed to, and to read, update, or delete it, if appropriate. You can also restrict who can take ownership of data records. Users can create forms and reports, work on multiple tables, and make queries that show data in formatted tables and charts. Some other key features include automation (which can help with reporting or accessing data), data modeling, and updating data manually or with the automation tools. Microsoft Excel is a tool that lets users organise data into reports and charts. It has a spreadsheet feature, which shows users data and graphics, so they can make decisions and plan or model business processes. Users also have the ability to define workflows that can be automated so that, for example, data can be entered and updated automatically. Microsoft Power BI is another tool that can help users pull data into Microsoft 365.
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Microsoft collects data necessary to provide features you request in Microsoft Teams, such as calls, and video meetings. Microsoft uses your Office data to identify known contacts and recurring contacts as well as to understand context. Microsoft uses the data in Teams to know when you have a meeting scheduled or are unavailable, to know who is most important to call, and to provide you with relevant features in both Teams and Office. Microsoft collects certain browser data, such as your name, from and in respect to the users you designate from Office. Microsoft collects certain personally identifiable information (PII) and non-personally identifiable information (non-PII) from users of the Office mobile apps (iOS and Android). For more information, see the Office mobile apps privacy statement . For example, Microsoft collects information from the devices you use to access Teams, such as device type, Operating System and Platform and the capabilities on the device, such as device model number, serial number, unique device identifiers, Internet Browser, and device IP address. This information is for the purpose of providing these products and services to you, and to provide technical, analytical, and administrative support for Microsoft Teams. If you are viewing a Microsoft web page that uses remarketing, we might collect information about your online browsing and offline behavior and we and our partners do so to display to you tailored advertisements. For more information, see Display Advertisements disclaimer . If you are using Teams, we might collect certain information about the calls and meetings you participate in or attend. We collect this information to allow us to provide services to you and to provide administrative, technical, and analytical support for Teams. For more information, see Call Management in Teams . For more information, see the Call Participation and Call Enforcement in Teams and Ensure Conference Participation in Teams in Teams for Office . For more information, see Meeting conferencing in Teams . For more information, see Video Meetings in Teams . For more information, see Call administration in Teams . For more information, see Call Participation and Call Enforcement in Teams . For more information, see
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Easy Office 365 migration for when you change your device: Microsoft introduced a feature called Office 365 migration assistant. As part of the latest update to Office 365, you can select this feature as an option when you click to configure the Office 365 enrollment process. By using Office 365 migration assistant, users can easily migrate their data to new devices, if they are planning to change their device. With Office 365 migration assistant, every new Windows device that is used to access Office 365 (e.g., computer, tablet, smartphone, etc.) becomes a fully qualified device. In other words, the data that you created on the previous devices is automatically synchronized and made available when you access the same Office 365 account from a new device.
Document shared by email: This feature is also available in older versions of Office (e.g., Office 2016) as well. With this feature, you can share documents by emailing them to a specified email account. This feature makes it easy for users to send the documents to friends and relatives as well. When you choose to share a document by email, you can choose from 1 of 4 options:
Users can also choose whether to have a link sent to the recipients who open the document from it. This feature comes with Office, Word, PowerPoint, Excel, or OneNote. However, Word, Excel, and PowerPoint have the most feature-rich integration.
Copy and paste a PowerPoint slide: Microsoft has added an improved feature for PowerPoint presentations that lets you copy and paste an entire slide. This feature is useful for creating unique presentations for a conference or meeting. At the same time, you can still use PowerPoint to collaborate with others by sharing just a few slides. This feature is available to users of Office 365 or Office 2019.
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Microsoft Office Features
- Create and manage lists
- Save, tag, share, and filter lists online
- Create, update, edit, and save templates
- Manage and update lists by calling
Microsoft Office System Requirements
- Mac OS 10.12 or later (Mac OS 10.11 and macOS Catalina are not supported)
- Intel processors (only)
- 8 GB of physical memory and 8 GB of available hard disk space
- 2 GB of graphics memory (3 GB of graphics memory recommended)
- 1024 × 768 display resolution
- Microsoft Exchange ActiveSync configuration
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